Students’ needs for supervision can vary depending on the rate of their progress, where they are in the life-cycle of their research project, and by the nature of their discipline. Based on regular review of these factors, there should be explicit agreement between supervisors and their doctoral students on the frequency of supervisory meetings. As a minimum, full-time students should meet with their supervisors at least nine times per year, and part-time students at least seven times per year.
A written record of each supervisory meeting must be kept. This record must be agreed between the student and the supervisors present at the meeting and must include the date, subjects discussed, and agreed outcomes and actions (including completion dates).
Copies of the supervisory meetings records must submitted by the doctoral student at the relevant monitoring points in each academic session. These form part of the annual monitoring process for doctoral student progression.