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Introducing research ethics

Solent University requires that ethical clearance must be obtained before any research project or innovation activity can commence and potential human participants can be approached.

It is the responsibility of the principal investigator, whether a student or a member of staff to obtain ethical clearance.

Data collection during Covid-19

In light of the recent changes to Government advice on Covid-19, all staff and students undertaking research involving human participants must review and amend their project design.


Students whose projects involve person to person data collection should either move to online solutions (where this meets data security considerations) or amend their projects to use secondary literature only.

If moving to data collection via online surveys students must use the University’s license for Jisc Online Surveys. If they do not already have a user account, they need to email: to request one.

The specialist panels HESS (Health, Exercise and Sport Science) and PECs (Psychology) are issuing specific guidance to students on affected courses please refer to these panels for guidance.

Students who have already received approval for projects using human participants from School ethics panels should change their project in discussion with their supervisors and make an amended approval application outlining the changes if the change is substantial.*

* A substantial modification might be a change that would alter the level of risk to the participant i.e. if working with vulnerable participants, and to do so remotely might remove the safeguard of the researcher being able to detect distress face-to-face and mitigate risk by referring to an appropriately trained person.

If students are in any doubt as to whether they should make a new ethics application they should consult their supervisor.

  • If students have not already begun gathering data they should amend their project documentation for participants to reflect the online method.
  • If students have already begun collecting data they should advise their participants of the switch to remote interaction and issue amended participant information documents. It is important to make clear to participants that they have the option to withdraw if owing to this change, or for any reason, they wish to do so.


Staff who are undertaking research should review their project design to include where possible online solutions (where this meets data security considerations).

Again, if using online surveys staff must use the University’s license for Jisc Online Surveys. If they do not already have a user account, they need to email: to request one.

Where a project is funded or is collaborative they should also consult their funder and/or partners to review whether a pause or amendment to the project is warranted. Please contact where negotiation for no-cost extensions may need to be initiated.

If projects can be adapted to be conducted remotely the same considerations as above for students should be applied and substantial changes should be forwarded to the relevant panel for approval.

If a project cannot be adapted it must be paused. Participants should be notified of the pause and this should include a description of how any actively enrolled participants will be managed, particularly around safety monitoring/follow-up etc where applicable.

Supervisors, course teams etc can also seek clarification from the relevant school or specialist ethics panel.


The following projects may not need ethical approval:

  1. Ad-hoc academic audit or service evaluation projects designed and conducted solely to produce information to inform the delivery of provision. These would usually involve analysis of existing data and may include minimal participation from staff or students:
  2. Literary or artistic criticism
  3. Testing and review within normal education requirements, and
  4. Projects that draw on documentary material already in the public domain.

However, research/innovation activities involving focus groups will need to secure ethical clearance.

How to make an ethics application

Follow the links below to find out about different kinds of ethics applications:

Information for students

Information for supervisors

Information for members of staff

Information for panel members/deputy chairs

Useful resources and sample forms

UKRI preventing harm (safeguarding) in research and innovation

Research Ethics indicative reading list

Research ethics release criteria

Example informed consent form

Example participant information sheet

When undertaking research, it is important to consider implications for data protection. Please read the University's information on the General Data Protection Regulation (GDPR)

The University makes an annual statement on research integrity, which can be seen below.

Research ethics committee and governance

Research ethics standing panels report to the University Research Ethics Committee (UREC). For further information about Solent University's research ethics structures please view our ethics committee terms of reference:

Research Ethics Committee Terms of Reference

Solent University, as a signatory to UUK, upholds the commitments of the Concordat to Support Research Integrity.

Concordat to Support Research Integrity

Annual Statement on Research Integrity

The University supports high standards of research integrity with a range of associated policies and procedures.

University Research Ethics Policy (Academic Handbook 2S)

University Research Ethics Procedure (Academic Handbook 4S)

Student Academic Misconduct Policy (Academic Handbook 2L)

Student Academic Misconduct Procedure (Academic Handbook 4L)

Staff Research Misconduct Policy (Academic Handbook 2T)

First points of contact for research integrity

For more information about research integrity at Solent University, please contact Professor Syamantak Bhattacharya, Pro Vice-Chancellor, Research and Knowledge Exchange:

For confidential enquiries about the University's Whistleblowing Policy, staff should contact the relevant member of senior management from the list below:

Solent University's whistle-blowing policy

  • Professor Syamantak Bhattacharya, Pro Vice-Chancellor, Research and Knowledge Exchange
  • Dr Diane Bray, Dean, Faculty of Sport, Health and Social Sciences
  • Professor Peter Lloyd, Dean, Faculty of Creative Industries, Architecture and Engineering
  • Paul Marchbank, Dean, Faculty of Business, Law and Digital Technologies
  • Andrea Thompson, Deputy Vice-Chancellor, Resources
  • Nona McDuff, Pro-Vice Chancellor, Students and Learning

Best principles for metrics-based research

Solent University has adopted the principles of both the Leiden Manifesto and the San Francisco Declaration on Research Assessment (DORA) which foreground best practice in the use of metrics-based research assessment. Both Leiden and DORA respond to concerns about the reliability and value of research evaluation using quantitative data and set out the principles for responsible, transparent and contextualised use of data balanced by informed peer judgement.

Read more about the Leiden Manifesto

Read more about DORA

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