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Doctoral student handbook and research degree forms

The doctoral student handbook has been compiled with guidance notes for doctoral students and supervisors to help them gain a practical knowledge of the key principles, processes and milestones relating to the research degree programme at Solent University. The doctoral student handbook explains when and how to use all the procedural forms which can be found on this page.

Doctoral student handbook and guidance notes

Application stage forms

Forms directory

 Explanatory note Form Guidance note 
Appointment of supervisory team  To appoint the DoS and supervisors for a new student  RD1S #4 
Instruction to offer To offer an MPhil / PhD opportunity to a prospective student RD1ITO  #4 

Milestone forms

Stage Explanatory noteForm Guidance note Full-time Part-time 
Doctoral student supervision record  To record student-supervisor meetings  RD2SSM  #2 and #7  Min. 9 x per year  Min. 7 x per year 
Annual monitoring forms  Independent review of student experience RD2AMIR  #7  Annually (May deadline) Annually (May deadline)
Annual monitoring forms Progress review; evaluation of academic progress RD2AMPR  #7  Annually (May deadline) Annually (May deadline)
Annual monitoring forms Doctoral review panel; annual monitoring outcome RD2AMPRC  #7  Annually (June deadline) Annually (June deadline)
Training and development application Apply for the £500 doctoral training and development allowance RD3TD  #6  Annually (1 August - 31 July) Annually (1 August - 31 July)
Transfer  To transfer registration from MPhil to PhD RD2T  #8  12-18 months from start date 24-36 months from start date
Application for writing up status To apply for a reduction in fees while writing up the thesis for submission RD2WU  #9 and #6  24-36 months from start date 60-84 months from start date

Change of circumstances

Circumstance Explanatory note Form Guidance note 
Change to supervisory team  To change the composition of a supervisory team  RD4S  #5 
Change of registration mode  To apply to change registration mode (adjust to part-time or full-time)  RD4MS  #5 
Application for suspension  To request a suspension from studies  RD4SU  #5 
Withdrawal  To withdraw registration of a student at Solent  RD4WD  #5 
Extension  To request an extension to the maximum registration period  RD4E  #5 

Examination and submission

 Explanatory noteFormGuidance noteFull-timePart-time
Examination arrangements Completed by the DoS / supervisory team to nominate examiners for the Viva RD5E #10 30-42 months from start date 66-90 months from start date
Thesis submission Completed by the student to accompany the thesis at the point of submission RD5DEC #10 36-48 months from start date 72-96 months from start date
Preliminary examiner report Completed by each examiner supplying an independent provisional preliminary recommendation RD5P #10 Minimum 1 week prior to Viva Minimum 1 week prior to Viva
Examiners' decision Decision of examiners following Viva for MPhil / PhD RD5DEX #10 On date of Viva On date of Viva
Examiners' decision (PhD by Prior Publication) Decision of examiners following Viva for PhD by prior publication only RD5DEX-P #10 On date of Viva On date of Viva
Examiners' decision (re-examination) Decision of examiners following amends and re-Viva for MPhil / PhD RD5R-DEX #10 On date of re-Viva On date of re-Viva

Policies and regulations

The University has policies and guidance in place to ensure the environment and experience of research students is supportive for their research and learning. 


The environment for postgraduate research degrees is underpinned by the Research and Innovation Sub-Strategy 

Research and Innovation Sub-Strategy 2015-2020 


The University reviews and updates its regulations annually. The current regulations are published at the beginning of each academic year and can be read here. Students are advised to always consult the regulations for the year in which they are currently registered.
Regulations for Postgraduate Research Students 

General Data Protection Regulation (GDPR)

Postgraduate researchers must consider their responsibilities for their research data in relation to the Data Protection Act 2018 and the General Data Protection Regulation.

Solent's ethics policy

Intellectual property

The Intellectual Property Office

Solent University intellectual property rights policy

University research committees

The University Academic Board retains responsibility for the effectiveness of the arrangements for safeguarding the academic standards of awards and enhancing the quality of postgraduate research provision. It delegates responsibility for overseeing the University’s research degree provision to the Research Degrees Committee (RDC) and for the University’s research strategy to the Research Innovation and Enterprise Committee (RIEC)

RDC Terms of Reference

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