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Data protection and freedom of information policy

The Data Protection Act 2018 and General Data Protection Regulations (GDPR) govern how an organisation may use personal data, retain it and who can access it.

Personal data provided to the University can be released when:

  • Consent is provided by an individual
  • An individual has received notice their data is being processed
  • There is a statutory (or other compelling) reason to release data

The University's data protection policy sets out the general regulations which govern Solent University's compliance with the Data Protection Act 1998.

Data protection policy

All staff and students of Solent University have a duty to ensure that personal data is handled correctly.

For more information on data protection, please contact

Freedom of information

The Freedom of Information Act 2000 gives a general right of access to recorded non-personal information held by public authorities.

For information on the following areas, first try the University's public information sets:

  • What we are and what we do.
  • What we spend and how we spend it.
  • What our priorities are and how we are doing.
  • How we make decisions.
  • Our policies and procedures.
  • Lists and registers.
  • Services we offer.

However, if the information you require is not available within the public information sets or elsewhere on this website, a request may be made under the Act.

Requests under the Act will be subject to examination of both absolute and qualified exemptions, with qualified exemptions being further examined in the application of the public interest test.

A response to all requests will be given within the statutory time scale of 20 working days, unless otherwise notified to the contrary.

The University's documents on freedom of information include:

Freedom of information procedures

Making a request

Requests under the Freedom of Information Act 2000 and Data Protection Act 1998 should be directed to:

Information Rights
Policy, Governance and Information
Solent University
East Park Terrace
SO14 0YN


The University's data protection procedures provides a form for external authority requests and data subject requests. If you have not received confirmation of receipt by the University within five working days of sending your request, it is unlikely that your request has been received, and consequently you are advised to resubmit.